Submitted by SGibbs on 24 April 2019 - 9:57am
Internal Position No.:
35 of 2019
Department:
Role Summary
The successful applicant will perform administrative and secretarial services in a timely and professional manner. |
Main Responsibilities
- Provide professional frontline service to clients.
- Conduct research and prepare periodic reports to the department for management purposes.
- Draft and type correspondence and proof-read various documents ensuring accuracy.
- Maintain records and inventory levels for the department ensuring supplies are in stock, liaise with local and overseas suppliers and vendors and prepare requisition ensuring accuracy.
- Maintain records relevant to the specific department and also keep filing up to date so that complete records are available for reference.
- Organise and coordinate travel, seminars, conferences, meetings and events; attend, record and report minutes as required.
- Provide full administrative support to the Ministry/Department.
- Assist customers with completing forms
- Answer queries from the public regarding government services and procedures and directs persons to the appropriate ministry/department to ensure the query is dealt with as efficiently and effectively as possible.
- Conducts research on various subjects to aid p reparations of Cabinet Papers and Reports.
- Prepares Cabinet Papers and Housing Accommodation Committee Papers.
- Reviews and Process applications for visa waivers. Updates database and issues visa waiver certificates.
- Serves as Desk Officer for Ministry of E &C and Ministry of H&SD on office accommodation matters.
- Conducts site visits and write appropriate correspondences to appraise the necessary persons.
- Receives and processes applications for temporary liquor licences.
- Reviews and process applications for games of chance.
- Perform any other duties as required by Supervisor or any other senior officers in order to contribute to the effectiveness and efficiency of the unit.
Minimum Qualifications
- Bachelor’s Degree in Business Administration/Management, Public Administration or related field
- Three (3) years working experience
- Good knowledge of Government structure, policies and procedures
- Good oral and written communication skills
- Good knowledge of the use of standard office equipment and computer applications
- Good analytical and decision-making skills
- Good interpersonal and organisational skill
- Ability to work well under pressure
Closing Date:
Wednesday, 8 May 2019
Vacancy Listing: