Internal Position No.: 
MNRL 8 of 2022
Department: 

Role Summary

The successful applicant will assist with frontline and/or courier duties to ensure professional customer service is provided to the Ministry/Department and public at all times.

Main Responsibilities

  1. Answers, screens and transfers calls appropriately, record messages and distribute them to officers to ensure a timely and adequate flow of information.
  2. Performs clerical and data entry functions.
  3. Updates and maintains information on computer systems, databases and spreadsheets and in archives.
  4. Assists in processing paperwork, gathering information and verifying data.
  5. Greets and assists visitors and clients in a friendly and professional manner to facilitate effective communication and customer service.
  6. Ensures that all correspondence is collected, delivered and recorded appropriately to facilitate effective information flow.
  7. Assists with the filing of correspondence to keep filing up to date so that complete records are available for reference.
  8. Assists with the preparation of meetings and presentation materials.
  9. Assists with maintenance of minor office equipment to ensure a well-functioning work environment.
  10. Provides clerical support by completing all photocopying, scanning, binding and typing in a timely manner to facilitate the effectiveness and efficiency of the Ministry/Department.
  11. Assists with records management, organisation and retrieval of documents.
  12. Performs any other related duties as required by the Supervisor or any other senior officer in order to contribute to the effectiveness and efficiency of the Ministry/Department.

Minimum Qualifications

  • High School Diploma or equivalent
  • Three (3) years working experience
  • Valid BVI driver’s licence (if required)
  • Sound knowledge of Government structure, policies and procedures
  • Sound knowledge of the use of standard office equipment
  • Working knowledge of relevant computer software applications
  • Sound knowledge of general office procedures
  • Sound time management and organisational skills
  • Sound oral and written communication skills
  • Sound interpersonal skills and ability to work as a team player
Closing Date: 
Tuesday, 7 June 2022
Vacancy Listing: