Submitted by SGibbs on 24 May 2022 - 4:07pm
Internal Position No.:
MNRL 8 of 2022
Department:
Role Summary
The successful applicant will assist with frontline and/or courier duties to ensure professional customer service is provided to the Ministry/Department and public at all times.
Main Responsibilities
- Answers, screens and transfers calls appropriately, record messages and distribute them to officers to ensure a timely and adequate flow of information.
- Performs clerical and data entry functions.
- Updates and maintains information on computer systems, databases and spreadsheets and in archives.
- Assists in processing paperwork, gathering information and verifying data.
- Greets and assists visitors and clients in a friendly and professional manner to facilitate effective communication and customer service.
- Ensures that all correspondence is collected, delivered and recorded appropriately to facilitate effective information flow.
- Assists with the filing of correspondence to keep filing up to date so that complete records are available for reference.
- Assists with the preparation of meetings and presentation materials.
- Assists with maintenance of minor office equipment to ensure a well-functioning work environment.
- Provides clerical support by completing all photocopying, scanning, binding and typing in a timely manner to facilitate the effectiveness and efficiency of the Ministry/Department.
- Assists with records management, organisation and retrieval of documents.
- Performs any other related duties as required by the Supervisor or any other senior officer in order to contribute to the effectiveness and efficiency of the Ministry/Department.
Minimum Qualifications
- High School Diploma or equivalent
- Three (3) years working experience
- Valid BVI driver’s licence (if required)
- Sound knowledge of Government structure, policies and procedures
- Sound knowledge of the use of standard office equipment
- Working knowledge of relevant computer software applications
- Sound knowledge of general office procedures
- Sound time management and organisational skills
- Sound oral and written communication skills
- Sound interpersonal skills and ability to work as a team player
Closing Date:
Tuesday, 7 June 2022
Vacancy Listing: