Role Summary

The successful applicant will assist with the Department’s administrative and constitutional functions to ensure its efficiency and effectiveness.

Main Responsibilities

1. Maintain, manage and oversee inventory, records and systems
2. Assist in the planning and execution of the Department’s work
3. Provide administrative and specialised support to management and organise events
4. Research, analyse and prepare reports and advice
5. Prepare correspondences and annual and monthly reports to ensure accurate dissemination of information
6. Monitor department's performance in accordance with strategic objectives.
7. Conduct research and prepare periodic reports to the department for management purposes.
8. Perform human resources functions for the department including processing of leave and appointment letters.
9. Draft relevant correspondence and reports ensuring a quick turnaround and proofread various documents.
10. Serve as liaison officer for constitutionally appointed commissions/committees and assigned departments.
11. Organise and coordinate meetings: attend, record and report minutes, serving as recording secretary in the absence of the Executive Private Secretary
12. Represent Governor’s Office on select committees.
13. Perform any other duties as required by the supervisor or senior officers in order to contribute to the effectiveness and efficiency of the department.

Minimum Qualifications

• Bachelor’s Degree in Business Administration/Management, Public Administration or related field
• Five (5) years related experience
• Excellent knowledge of Government structure, policies and procedures
• Excellent oral and written communication skills
• Sound knowledge of relevant accounting applications
• Sound knowledge of the use of standard office equipment and computer applications
• Excellent analytical and decision-making skills
• Excellent interpersonal and organisational skills
• Sound supervisory skills
• Ability to work well under pressure