Internal Position No.: 
GG 03 of 2016

ROLE SUMMARY

The successful applicant will provide professional and executive support to management in an efficient and effective manner for office related matters.

MAIN RESPONSIBILITIES

  1. Ensure the smooth and efficient operation of the department through administrative and/or secretarial support and the supervision of assigned staff.
  2. Provide professional frontline service to clients.
  3. Schedule and attend meetings, record and report minutes as required.
  4. Draft, type and proof-read various documents ensuring accuracy.
  5. Administer and maintain systems and records ensuring the security of data.
  6. Assist/Provide research support as required.
  7. Assist with the preparation of annual and monthly reports to ensure accurate dissemination of information
  8. Assist with the supervision and efficient operation of the Visa and Belonger’s Unit by:

a. assisting with the screening and processing of visas and belonger applications.

b. assisting with the preparation of the Visa Unit’s annual work programme in consultation with the Registrar General.

     9. Maintain and manage inventory of belonger cards.

MINIMUM QUALIFICATIONS AND EXPERIENCE

  • Associate’s Degree in Business Administration, Management or related field
  • Three (3) years working experience in a related area
  • Typing speed 45-55 wpm
  • Sound knowledge of Government structure, policies and procedures
  • Sound knowledge of the use of standard office equipment and computer applications
  • Sound interpersonal and organisational skills
  • Sound oral and written communication skills
  • Sound supervisory skills
  • Ability to work under pressure
Closing Date: 
Thursday, 2 June 2016
Vacancy Listing: