Government Contracts and Tenders Opening Date Closing Date
Bob's Gas Station Works - Invitation For Bids No. RDA/CDB/IFB/2020/005/NCB

Bob's Gas Station Works - Invitation For Bids No. RDA/CDB/IFB/2020/005/NCB

The Government of Virgin Islands (GOVI) has received financing from the Caribbean Development Bank (CDB) in an amount equivalent to US$65,291,000 towards the cost of CDB No. 12/SRF-OR-BVI: Rehabilitation and Reconstruction Loan – Hurricane Irma Project and intends to apply a portion of the proceeds of this financing to eligible payments under a contract for which this invitation is issued.  Payments by CDB will be made only at the request of GOVI and upon approval by CDB and will be subject in all respects to the terms and conditions of the Financing Agreement.  The Financing Agreement prohibits withdrawal from the financing account for the purpose of any payment to persons or entities, or for any import of goods, if such payment or import, to the knowledge of CDB, is prohibited by a decision of the United Nations Security Council taken under Chapter VII of the Charter of the United Nations.  No party other than GOVI shall derive any rights from the Financing Agreement or have any claim to the proceeds of the Financing.

The Project is being implemented by the Virgin Islands Recovery and Development Agency (RDA).  RDA has contracted Consultants who will assist the RDA with delivering the Project.  The Consultants have prepared designs and contract documentation and will assist in tender administration and evaluation and supervise Project activities.

RDA now invites sealed bids from eligible bidders for Bob’s Gas Station – Slope Stabilisation and Road Rehabilitation.  

The works include, but are not limited to the following: 

  • • General site clearance and disposal
  • • Cleaning and desilting of existing drains within 1km radius of Permanent Works
  • • Demolition of existing section of asphalt and reinforced concrete pavement 
  • • Construction of 35m of reinforced concrete pavement with 50mm asphalt overlay
  • • Construction of 34m long by 2.5m high reinforced concrete retaining wall
  • • Construction of 190m of reinforced concrete box drains with metal grills 
  • • Construction of 70m of swale drains
  • • Construction of 60m of reinforced concrete kerb walls
  • • Installation of 55m of guard rails

Consideration will be limited to firms or joint ventures of firms, which are legally incorporated or otherwise organised in, and have their principal place of business in an eligible country and are either:

  • (a) more than 50% beneficially owned by a citizen or citizens and/or a bona fide resident or residents of an eligible country, or by a body corporate or bodies corporate meeting these requirements; or
  • (b) owned or controlled by the Government of an eligible country provided that it is legally and financially autonomous and operated under the commercial law of an eligible country and otherwise meets the eligibility requirements of the CDB Guidelines for Procurement (2006).

Eligible countries are member countries of CDB.

Eligible bidders will be required to submit full qualification information with their bids establishing their eligibility to bid and qualification to perform the contract if the bid is accepted.  Tender and qualification information are to be submitted in the English Language on the prescribed forms inserted in the Bid Documents.  Submissions that do not provide the information required, or do not demonstrate the prospective contractor’s ability to perform satisfactorily, will not qualify and will not be considered for further evaluation.

Qualification requirements include, inter alia:

General Experience:

Experience under construction contracts in the role of contractor, JV member, subcontractor, or management contractor for at least the last five [5] years prior to the applications submission deadline, and with activity in at least nine (9) months in each year.

Specific Experience: 

A minimum number of two (2) similar contracts specified below that have been satisfactorily and substantially completed as a prime contractor, joint venture member, management contractor or sub-contractor between 1st January 2014 and bid submission deadline: 

(i) two (2) contracts, each of minimum value USD 430,000.00. 

Financial Capacity: 

(a) an average annual turnover (defined as certified payments received for works in progress or completed) within the last 3 years of at least Four Hundred and Thirty Thousand United States dollars (USD 430,000.00);

(b) a demonstrable cash flow (including access to credit) of Two Hundred and Fifteen Thousand United States dollars (USD 215,000.00); and

(c) experience as prime contractor in the construction of at least one (1) assignment of a nature, scope and complexity comparable to the proposed project activity within the last five (5) years (to comply with this requirement, works quoted should be at least 80 percent complete). 

Bidding Documents may be obtained by eligible bidders from the address below at no cost to the Bidder.  Requests may be made by written application including email.  Written applications must be clearly marked: “Request for Bidding Documents for the Bob’s Gas Station – Slope Stabilisation and Road Rehabilitation”, along with the name, address and contact information of the bidder for which Bidding Documents are being requested.

Bid documents will be available at the address below, from Monday, 25th May 2020, on week day between 9:00 A.M. to 4:00 PM, Bidding documents will be sent to bidders electronically upon request to procurement@bvirecovery.vg with the subject title “Request for Bidding Documents for the Bob’s Gas Station – Slope Stabilisation and Road Rehabilitation”  

Applicants who request that documents be forwarded to them must submit an account number from a local courier agent that accepts freight collect charges.  Documents will be promptly dispatched, but under no circumstance will the Government of the Virgin Islands (GOVI) or the RDA or their authorised agent be held responsible for late delivery or loss of the documents so transmitted.

The Pre-Bid/Site Visit meeting will take place on Tuesday 16th June 2020 at 10AM at the RDA’s lobby, 1st Floor, Ritter House, Wickham’s Cay II, Road Town, Tortola, British Virgin Islands.

Submissions in sealed envelopes clearly marked “Bid for the Bob’s Gas Station – Slope Stabilisation and Road Rehabilitation”, must be received at the address below not later than 10 A.M. on Tuesday 14th July 2020.  Bid opening will take place immediately after the deadline for submission at the first address below in the presence of bidders’ representatives who choose to attend. In accordance with the instructions of the bidding document (Ref. ITB 21.1 (a)),  one (1) original and two (2) copies plus one (1) soft copy (flash drive) of bids must be submitted in a sealed envelope, with the name and address of the bidder, and be clearly marked.

All bids must be accompanied by a Bid Security in the amount of three percent (3%) of the total Bid price. Non-submission of Bid Security will lead to rejection of proposal.

The RDA reserves the right to accept or reject any bid, and to annul the process and reject all bids, at any time prior to award of contract, without thereby incurring any liability to the affected prospective bidder(s) or any obligation to inform the affected prospective bidder(s) of the grounds for RDA action.  RDA will not defray any costs incurred by any bidder in the preparation of bids.

Address for Correspondence, 
Bid Submission and Bid Opening 

Director of Procurement
Recovery and Development Agency 
First Floor, Ritter House
Wickham’s Cay II
Road Town 
TORTOLA, BVI 
Tel: (284) 393-8003
Email: procurement@bvirecovery.vg

Closing date:16 July 2020
25 May 2020
16 July 2020
Ballast Bay Works - Invitation For Bids No. RDA/CDB/IFB/2020/004/NCB

Ballast Bay Works - Invitation For Bids No. RDA/CDB/IFB/2020/004/NCB

The Government of Virgin Islands (GOVI) has received financing from the Caribbean Development Bank (CDB) in an amount equivalent to US$65,291,000 towards the cost of CDB No. 12/SRF-OR-BVI: Rehabilitation and Reconstruction Loan – Hurricane Irma Project and intends to apply a portion of the proceeds of this financing to eligible payments under a contract for which this invitation is issued.  Payments by CDB will be made only at the request of GOVI and upon approval by CDB and will be subject in all respects to the terms and conditions of the Financing Agreement.  The Financing Agreement prohibits withdrawal from the financing account for the purpose of any payment to persons or entities, or for any import of goods, if such payment or import, to the knowledge of CDB, is prohibited by a decision of the United Nations Security Council taken under Chapter VII of the Charter of the United Nations.  No party other than GOVI shall derive any rights from the Financing Agreement or have any claim to the proceeds of the Financing.

The Project is being implemented by the Virgin Islands Recovery and Development Agency (RDA).  RDA has contracted Consultants who will assist the RDA with delivering the Project.  The Consultants have prepared designs and contract documentation and will assist in tender administration and evaluation and supervise Project activities.

RDA now invites sealed bids from eligible bidders for Ballast Bay Slope Stabilisation and Road Rehabilitation.  

The works include, but are not limited to the following: 

  • • General site clearance and disposal
  • • Demolition of existing section asphalt and reinforced concrete pavement 
  • • Demolition of existing reinforced concrete box culvert
  • • Demolition of existing reinforced concrete retaining wall
  • • Construction of 120m of reinforced concrete pavement
  • i. The road carriageway will be a constant 6.0m road width 
  • ii. Placing and compaction of 200mm thick Subbase to the proposed road alignment to 95% compaction modified proctor. 
  • iii. Placing of 120m of 150mm thick concrete with 50mm thick asphalt overlay
  • • Construction of 24m long by 5m high reinforced concrete retaining wall
  • • Construction of 10m reinforced concrete bridge slab and box culvert
  • • Construction of 30m long reinforced concrete wing walls to box culvert
  • • Construction of 80m of reinforced box drains with metal gratings
  • • Construction of 40m of river training works, trapezoidal stone pitching and berms to existing ghut
  • • Construction of 70m of raised reinforced concrete sidewalk

Consideration will be limited to firms or joint ventures of firms, which are legally incorporated or otherwise organised in, and have their principal place of business in an eligible country and are either:

  • (a) more than 50% beneficially owned by a citizen or citizens and/or a bona fide resident or residents of an eligible country, or by a body corporate or bodies corporate meeting these requirements; or
  • (b) owned or controlled by the Government of an eligible country provided that it is legally and financially autonomous and operated under the commercial law of an eligible country and otherwise meets the eligibility requirements of the CDB Guidelines for Procurement (2006).

Eligible countries are member countries of CDB.

Eligible bidders will be required to submit full qualification information with their bids establishing their eligibility to bid and qualification to perform the contract if the bid is accepted.  Tender and qualification information are to be submitted in the English Language on the prescribed forms inserted in the Bid Documents.  Submissions that do not provide the information required, or do not demonstrate the prospective contractor’s ability to perform satisfactorily, will not qualify and will not be considered for further evaluation.

Qualification requirements include, inter alia:

General Experience:

Experience under construction contracts in the role of contractor, JV member, subcontractor, or management contractor for at least the last five [5] years prior to the applications submission deadline, and with activity in at least nine (9) months in each year.

Specific Experience: 

A minimum number of two (2) similar contracts specified below that have been satisfactorily and substantially completed as a prime contractor, joint venture member, management contractor or sub-contractor between 1st January 2014 and bid submission deadline: 

(i) two (2) contracts, each of minimum value USD1,000,000.00. 

Financial Capacity: 

(a) an average annual turnover (defined as certified payments received for works in progress or completed) within the last 3 years of at least One Million United States dollars (USD 1,000,000.00);

(b) a demonstrable cash flow (including access to credit) of Four Hundred Thousand United States dollars (USD 400,000.00); and

(c) experience as prime contractor in the construction of at least one (1) assignment of a nature, scope and complexity comparable to the proposed project activity within the last five (5) years (to comply with this requirement, works quoted should be at least 80 percent complete). 

Bidding Documents may be obtained by eligible bidders from the address below at no cost to the Bidder.  Requests may be made by written application including email.  Written applications must be clearly marked: “Request for Bidding Documents for the Ballast Bay Slope Stabilisation and Road Rehabilitation”, along with the name, address and contact information of the bidder for which Bidding Documents are being requested.

Bid documents will be available at the address below, from Monday, 25th May 2020, on week day between 9:00 A.M. to 4:00 PM, Bidding documents will be sent to bidders electronically upon request to procurement@bvirecovery.vg with the subject title “Request for Bidding Documents for the Ballast Bay Slope Stabilisation and Road Rehabilitation”  

Applicants who request that documents be forwarded to them must submit an account number from a local courier agent that accepts freight collect charges.  Documents will be promptly dispatched, but under no circumstance will the Government of the Virgin Islands (GOVI) or the RDA or their authorised agent be held responsible for late delivery or loss of the documents so transmitted.

The Pre-Bid/Site Visit meeting will take place on Monday 15th June 2020 at 10AM at the RDA’s lobby, 1st Floor, Ritter House, Wickham’s Cay II, Road Town, Tortola, British Virgin Islands.

Submissions in sealed envelopes clearly marked “Bid for the Ballast Bay Slide – Road Rehabilitation and Slope Stabilization”, must be received at the address below not later than 10 A.M. on Monday 13th July 2020.  Bid opening will take place immediately after the deadline for submission at the first address below in the presence of bidders’ representatives who choose to attend. In accordance with the instructions of the bidding document (Ref. ITB 21.1 (a)),  one (1) original and two (2) copies plus one (1) soft copy (flash drive) of bids must be submitted in a sealed envelope, with the name and address of the bidder, and be clearly marked.

All bids must be accompanied by a Bid Security in the amount of three percent (3%) of the total Bid price. Non-submission of Bid Security will lead to rejection of proposal.

The RDA reserves the right to accept or reject any bid, and to annul the process and reject all bids, at any time prior to award of contract, without thereby incurring any liability to the affected prospective bidder(s) or any obligation to inform the affected prospective bidder(s) of the grounds for RDA action.  RDA will not defray any costs incurred by any bidder in the preparation of bids.

Address for Correspondence, 
Bid Submission and Bid Opening 

Director of Procurement
Recovery and Development Agency 
First Floor, Ritter House
Wickham’s Cay II
Road Town 
TORTOLA, BVI 
Tel: (284) 393-8003
Email: procurement@bvirecovery.vg

Closing date:13 July 2020
25 May 2020
13 July 2020
Proposals Invited For Air Conditioning Systems At Sports Complex

Proposals Invited For Air Conditioning Systems At Sports Complex

The Government of the Virgin Islands is inviting proposals for procurement and installation of (HVAC) air-conditioning systems at the Multipurpose Sports Complex.

Procurement Coordinator, Mrs. Ishma Rhymer said the terms of reference will be in a phased approach.

 Mrs. Rymer said, “This will address the air conditioning systems in the Multipurpose Sports Complex including considerations for an immediate plan of action to cool the building with the existing duct system, and a long-term plan of action to fully address the cooling requirements for the facility. This may include demolition and replacement of portions or the entire existing AC system.”

Eligible local bidders are required to have updated Certificates of Good Standing from the Director of the Social Security Board, National Health Insurance, the Commissioner of Inland Revenue as well as other documentation listed in the Tender Document.  The date of issue on the certificates must be current, and should be no earlier than one month prior to the date of submission. 

Bidding documents will be available from Monday, May 18 and would be sent to bidders electronically upon request to procurement@gov.vg with the subject title “Request for Quotation (HVAC) - Air Conditioning System for Multipurpose Sports Complex”

Interested tenderers should submit one (1) original and three (3) copies, plus  one (1) soft copy (flash drive) in sealed envelopes marked, “Original” and the additional copies placed in another sealed envelope marked “Copies”.  Both envelopes should then be placed in an outer envelope marked ““Request for Quotation (HVAC) – Air Conditioning System for Multipurpose Sports Complex” and must be received no later than 10:00 a.m. on Tuesday, June 16 and addressed to:

The Chairman, Central Tenders Board

Ministry of Finance

Procurement Unit

Qwomar Trading Building No. 2, 2nd Floor

Road Town, TORTOLA,   VG 1110

British Virgin Islands

Bidders are invited to attend a virtual Pre-Tender meeting on Thursday, June 4 at 10:00 a.m. due to the COVID-19 pandemic preventative measures and social distancing guidelines established by the Health Emergency Operations Centre. All prospective tenderers will be notified of the access code and password prior to the meeting to gain access via “Webex”. 

Tenders will be opened at the Procurement Unit, Ministry of Finance, Qwomar Trading Bldg #2, 2nd Floor at 11:00 a.m. on Tuesday, June 16.  Tenderers are invited to also witness this process via “Webex”. Tenderers will be provided with the access code and password prior to the opening.  All prospective tenderers are invited to join.

For more information contact the Procurement Coordinator at (284) 468-4243/5921 or email procurement@gov.vg.

Closing date:16 June 2020
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18 May 2020
16 June 2020