ROLE SUMMARY

The successful applicant will perform and to assist with daily accounting and administrative functions to ensure that departmental accounting and fiscal records are kept and maintained accurately, and that functions are performed in a timely, accurate and professional manner..

MAIN RESPONSIBILITIES

1. Ensure diligent performance of accounting functions to ensure that accurate records are kept.
2. Prepare purchase orders and vouchers within a specified timeframe to ensure that internal records for expenses are accurately kept and orders are made.
3. Reconcile invoices and bills to purchase orders before payment so that accurate payments are made.
4. Record all accounting transactions in the vote book.
5. Assist in the drafting of the annual budget.
6. Assist in the preparation of monthly financial statements for the Accounting Officer.
7. Prepare and process the relevant forms and paperwork to complete related financial accounting processes.
8. Draft and type correspondence and reports.
9. Research, analyse and prepare reports.
10. Assist with maintaining inventory levels.
11. Liaise with other relevant departments and vendors.
12. Maintain records relevant to the specific department and keep filing up to date so that complete records are available for reference.
13. Perform any other duties as required by Supervisor or any other senior officers in order to contribute to the effectiveness and efficiency of the unit.
BEHAVIOURAL COMPETENCIES
1. Organises and develops self
2. Manages self to ensure conduct meets departmental standards
3. Develops and maintains effective working relationships
4. Organises and maintains information
5. Communicates information
6. Supports change
7. Contributes to the effective use of resources

WORKING CONDITIONS/ ENVIRONMENTAL FACTORS

 Normal office environment

MINIMUM QUALIFICATIONS AND EXPERIENCE

 High School Diploma or equivalent
 One (1) year working experience in a related area
HOW TO APPLY
All applications for employment to the Public Service, including applications for transfer under the Employee Mobility Programme must be submitted to the address provided below by the job closing date.
Agency:
Financial Secretary
Ministry of Finance
Road Town, Tortola VG 1110
British Virgin Islands
or by email: hrdbvi@gov.vg
Applicants should submit the Employment Application (available at: www.bvi.gov.vg); a Résumé/Curriculum Vitae of their relevant experience and qualifications; with two personal reference letters; certified copies of identification, citizenship, and academic certifications/diplomas/licenses, along with a police certificate from your place of residency.
Applying through the Employee Mobility Programme: Applicants interested in transferring to the Public Service through the Employee Mobility Programme must submit the standard Employment Application (see above) along with the Employee Mobility Application (available at: www.bvi.gov.vg/services/emp. All sections of both forms must be thoroughly completed in order to prevent delays in processing applications. For more information about the Employee Mobility Programme, click www.bvi.gov.vg/services/emp.
Important Notice: Qualified candidates who are considered for potential employment with the Government of the Virgin Islands may be requested to provide further criminal history record

RESPONSIBILITIES

1. Ensure the smooth and efficient operation of the department through administrative and/or secretarial support and the supervision of assigned staff.
2. Provide professional frontline service to clients.
3. Schedule and attend meetings, record and report minutes as required.
4. Draft, type and proof-read various documents ensuring accuracy.
5. Administer and maintain systems and records ensuring the security of data.
6. Assist/Provide research support as required.
1. Provide assistance to the Supervisor of Elections and carry out duties in accordance with the election laws to include:
a. preparing for and conduct electoral exercise;
b. prepare, vet and finalize the Register Voters;
c. keep custody of and distribute all forms and preliminary voters list to members of the public;
d. ensure all materials for polling day are available for distribution;
e. selection of suitable candidates for presiding officers and poll clerks and assist with their training;
f. ensure all outlets have a supply of registration forms and receive completed applications and process them.
7. Perform any other duties as required by the supervisor or senior officer in order to contribute to the effectiveness and efficiency of the department.

QUALIFICATIONS, SKILLS AND COMPETENCIES
 Associate Degree in Business Administration, Business Management or related field
 Three (3) years’ experience in a related field
 Typing speed 35-45 wpm
 Sound knowledge of Government structure, policies and procedures
 Sound knowledge of the use of standard office equipment and computer applications
 Sound oral and written communication skills
 Sound interpersonal and organisational skills
 Ability to work well under pressure

WORKING CONDITIONS/ ENVIRONMENTAL FACTORS
 Normal Office Environment
HOW TO APPLY:
Please complete the Job Rotation Application and provide an up to date resume. All application packets must be submitted to the Deputy Governor’s Office via email dgohr@gov.vg AND the Department of Human Resources provided below by the closing date.
Director of Human Resources
Department of Human Resources
Simms Building, 2nd Floor
Road Town, Tortola VG 1110 British Virgin Islands Or by email: hrdbvi@gov.vg

ROLE SUMMARY

The successful applicant will assist with frontline and clerical duties to ensure professional customer service is provided to the Department and to the public at all times.

MAIN RESPONSIBILITIES
1. Answer, screen and transfer calls appropriately, record messages and distribute them to officers to ensure a timely and adequate flow of information.
2. Perform clerical and data entry functions.
3. Update and maintain information on computer systems, databases and spreadsheets and in archives.
4. Assist in processing paperwork, gathering information and verifying data.
5. Greet and assist visitors and clients in a friendly and professional manner to facilitate effective communication and customer service.
6. Ensure that all correspondence is collected, delivered and recorded appropriately to facilitate effective information flow.
7. Assist with the filing of correspondence to keep filing up to date so that complete records are available for reference.
8. Assist with the preparation of meetings and presentation materials.
9. Assist with maintenance of minor office equipment to ensure a well-functioning work environment.
10. Provide clerical support by completing all photocopying, scanning, binding and typing in a timely manner to facilitate the effectiveness and efficiency of the Ministry/Department.
11. Assist with records management, organisation and retrieval of documents.
12. Perform any other related duties as required by the Supervisor or any other senior officer in order to contribute to the effectiveness and efficiency of the Ministry/Department.
BEHAVIOURAL COMPETENCIES
1. Observes departmental standards for own conduct
2. Manages own work effectively
3. Manages customer relationships
4. Communicates clearly and effectively
5. Contributes to the effective use of resources
6. Manages relationships with others in the team, including your manager
WORKING CONDITIONS/ ENVIRONMENTAL FACTORS
 Normal Office Environment
 Fieldwork
MINIMUM QUALIFICATIONS AND EXPERIENCE
 High School Diploma or equivalent
 Three (3) years working experience
 Valid BVI driver’s licence (if required)
 Sound knowledge of Government structure, policies and procedures
 Sound knowledge of the use of standard office equipment
 Working knowledge of relevant computer software applications
 Sound knowledge of general office procedures
 Sound time management and organisational skills
 Sound oral and written communication skills
 Sound interpersonal skills and ability to work as a team player

Responsibilities

Minimum Qualifications

• Associate’s Degree in Accounting or related field
• Two (2) years’ working experience in a related area
• Good knowledge of Government structure, policies and procedures
• Basic knowledge of applicable laws, regulations, policies and procedures
• Good knowledge of accountancy principles and procedures
• Good knowledge of JD Edwards Accounting Software
• Good knowledge of computer programmes used for analysis and databases
• Good knowledge of the use of standard office equipment
• Good oral and written communication skills