1. Support the delivery and implementation of the unit’s projects and progrmmes in line with the Department’s Medium Term Strategy and approved strategic plan and implementation agenda. 

2. Contribute to the development, review, implementation and evaluation of projects, programmes, polices, and legislation to ensure the effective and efficient operation of the Department. 

3. Collaborate with key stakeholders and their networks to ensure the effective coordination and delivery of progrmmes, schedules and relevant events. 

4. Assist with educating stakeholders and the general public on the Department’s policies, processes, programmes and projects. 

5. Assist with the mobilization of resources to support the Department programmes and projects. 

6. Provide advice to youth and community partners on the Department’s policies, legislation, processes, programmes and projects, and support youth-led agencies in the delivery of their programmes. 

7. Assist with developing and maintaining the relevant databases and systems to support the management of relationships with stakeholders. 

8. Assist with the preparation of the unit’s reports and the management of the unit’s data to ensure the effective and efficient operation of the Department. 

9. Attend meetings, workshops and training sessions as instructed to ensure awareness of any change in policies or procedures which may be relevant to your role. 

10. Perform any other related duties as required by the Immediate Supervisor or any senior officer in order to contribute to the effectiveness and efficiency of the Department.

• Bachelor’s degree in a Youth Development, Social Sciences or a related field 

• Four (4) years’ experience in programme planning and implementation 

• Sound knowledge of Government structure, policies and procedures 

• Excellent knowledge of relevant laws, regulations, ordinances, legislation, policies and procedures 

• Sound knowledge of youth development, and programme coordination and administration

• Good knowledge of the use of standard office equipment and computer applications 

• Sound analytical and decision-making skills 

• Sound oral and written communication skills 

• Sound interpersonal and organisational skills 

• Ability to work well under pressure

1. Provide professional frontline service to clients.

2. Conduct research and prepare periodic reports to the department for management purposes.

3. Draft and type correspondence and proof-read various documents ensuring accuracy.

4. Maintain records and inventory levels for the department ensuring supplies are in stock, liaise with local and overseas suppliers and vendors and prepare requisition ensuring accuracy.

5. Maintain records relevant to the specific department and also keep filing up to date so that complete records are available for reference.

6. Organise and coordinate travel, seminars, conferences, meetings and events; attend, record and report minutes as required.

7. Provide full administrative support to the Ministry/Department.

8. Supervises support team and all accounting functions to ensure that accurate records are maintained.

9. Supervises the daily preparation of purchase orders and vouchers, ensuring that expense records are accurately maintained and orders are made in a timely manner.

10. Ensure the reconciliation of invoices with purchase orders prior to submission to the Treasury Department, ensuring that accurate payments are made.

11. Ensure diligent performance of accounting functions to ensure that accurate records are kept.

12. Assist in the drafting of the annual budget when required to support the Registrar General.

13. Analyse and prepare monthly financial reports and draft correspondences.

14. Liaise with other government Ministries, Departments and external vendors and suppliers on relevant matters when required to ensure efficiency and maintain vendor files.

15. Perform any other related duties as required by Supervisor or any senior officer in order to contribute to the effectiveness and efficiency of the Department.

 Bachelor’s Degree in Finance/Accounting, Public Administration or related field

 One (1) to two (2) years working experience

 Good knowledge of Government structure, policies and procedures

 Good oral and written communication skills

 Good knowledge of the use of standard office equipment and computer applications

 Good analytical and decision-making skills

 Good interpersonal and organisational skills

 Sound supervisory skills

 Ability to work well under pressure and with little supervision

1. Assist the Director with planning, developing and implementing Government projects in order to contribute to the effective management of the department.

2. Assist with coordinating technical and feasibility studies undertaken by the Department.

3. Assist with the management of the day-to-day activities of the Department to ensure that work is carried out in a timely manner, as well as monitoring the efficient use of resources.

4. Prepare reports on projects supervised by the Department to provide substantive data measuring performance on an ongoing basis.

5. Represent the Director at various meetings to ensure representation of the department and its interests.

6. Assist with the development of training programmes for assigned division to aid the professional development of the department’s staff.

7. Draft memorandums, letters, Cabinet papers and other correspondences as required, ensuring the consistency and accuracy of external correspondence.

8. Act in the absence of the Director.

9. Assist with the preparation of the Department’s Annual Budget.

10. Assist with the preparation and submission of Performance Planning and Appraisal Report for staff.

11. Identify job specific and environmental factors and develop, where applicable, implement and promote the health and safety policies. Mitigate and minimise workplace hazards.

12. Execute projects in accordance with the industry standards.

13. Prepare designs and construction documents for government ministries and departments.

14. Prepare briefs for consulting engineers and architects and monitor their services.

15. Supervise construction projects as required.

16. Perform any other related duties as required by Supervisor or any other senior officer in order to contribute to the effectiveness and efficiency of the department.

• Bachelor’s Degree in Architecture or related area

• Seven (7) years’ experience in related area

• Excellent knowledge of Government structure, policies and procedures

• Sound knowledge of the use of standard office equipment and relevant computer applications

• Sound knowledge of accessibility guidelines and sustainable development principles

• Excellent knowledge of relevant computer software applications, including REVIT, AutoCAD

• Excellent research, analytical and decision making skills

• Excellent knowledge of applicable policies, regulations and laws

• Sound interpersonal and organisational skills

• Sound oral and written communication skills

• Excellent supervisory and management skills

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      

1. Assist in editing, proofreading, organising and drafting and/or securing content intended for print or electronic publication to ensure that it meets department standards when it is submitted for design work.

2. Assist in conducting research, formulating press notices, drafting new releases and assist with the planning and implementation of public relation activities to ensure effective publicity for activities and the Government.

3. Assist in collecting, organising, updating and uploading materials for department and Government publications and websites to ensure effective information flow between departments, Government and the public.

4. Respond to local and overseas email enquiries in a timely and professional manner to ensure good customer service.

5. Assist in the setup of displays to present work of the department and other activities to enhance the public’s knowledge of the department and its activities.

6. Compile and submit weekly reports on the department website users and usage in order to monitor the impact of the website.

7. Perform any other duties as required by the supervisor or any other senior officer in order to contribute to the effectiveness and efficiency of the department.

 Associate degree in Mass Communications, Liberal Arts, Computer Science or relevant experience

 One (1) year experience in Mass Communications or related filed

 Sound knowledge of the Government structure, policies and procedures

 Sound knowledge of the use of standard office equipment

 Good knowledge of the relevant computer software applications

 Good time management and organisational skills

 Good interpersonal skills and ability to work as a team player

 Good oral and written communication