Internal Position No.: 
44 of 2018

Role Summary

The successful applicant will  perform and assist with daily accounting and administrative functions to ensure that departmental accounting and fiscal records are kept and maintained accurately.

Main Responsibilities

  1. Ensure diligent performance of accounting functions to ensure that accurate records are kept.
  2. Prepare purchase orders and vouchers within a specified timeframe to ensure that internal records for expenses are accurately kept and orders are made in a timely manner.
  3. Compare invoices and bills to purchase orders before payment so that accurate payments are made.
  4. Monitor and maintain records of all of the Department’s accounts to ensure accuracy.
  5. Record and reconcile vote book as required to ensure that all transactions are recorded and accounted correctly.
  6. Liaise with other government ministries and external vendors and suppliers on relevant matters as and when required to ensure efficiency.
  7. Assist in training and supervision of accounts staff where required in order to aid the professional development of other team members.
  8. Assist in the drafting of the annual budget when required to support other team members.
  9. Prepare and process the relevant forms and paperwork to complete related financial accounting processes.
  10. Draft and type correspondence; research, analyse and prepare reports.
  11. Assist with maintaining inventory levels.
  12. Liaise with other relevant departments and vendors.
  13. Performs any other related duties as required by the supervisor or senior officer in order to contribute to the effectiveness and efficiency of the department.

Minimum Qualifications

  • Bachelor’s Degree in Business Administration/Management, Public Administration or related field
  • One (1) to two (2) years working experience
  • Good knowledge of Government structure, policies and procedures
  • Good knowledge of applicable laws, regulations, policies and procedures
  • Sound knowledge of accountancy principles and procedures
  • Sound knowledge of JD Edwards Accounting Software
  • Sound knowledge of computer programmes used for analysis and databases
  • Good knowledge of the use of standard office equipment and computer applications
  • Good oral and written communication skills
  • Good interpersonal and organisational skills


Closing Date: 
Tuesday, 2 October 2018
Vacancy Listing: