Sharing your User ID or Password with another person is strongly discouraged. The reason being, you will be solely responsible for any action that person takes, if he/she signs in using your username and password.

If you are out of office and your colleague requires access to anything that you were dealing with, the correct procedure to be followed is that your Head of Department should complete the System Access form for that employee, identifying the areas or systems access that the person requires to carry on the work.