role summary

The successful applicant will perform administrative and secretarial services in a timely and professional manner.

main responsibilities

1. Provide professional frontline service to clients.
2. Conduct research and prepare periodic reports to the department for management purposes.
3. Draft and type correspondence and proof-read various documents ensuring accuracy.
4. Maintain records and inventory levels for the department ensuring supplies are in stock, liaise with local and overseas suppliers and vendors and prepare requisition ensuring accuracy.
5. Maintain records relevant to the specific department and also keep filing up to date so that complete records are available for reference.
6. Organise and coordinate travel, seminars, conferences, meetings and events; attend, record and report minutes as required.
7. Provide full administrative support to the Ministry/Department.
8. Perform any other related duties as required by Supervisor or any senior officer in order to contribute to the effectiveness and efficiency of the Department.

behavioural competencies

1.Manage your own resources and professional development

2.Manage self to model behavior in meeting organizational standards

3.Manage your time effectively

4.Provide leadership in your area of responsibility

5.Develop the trust and support of colleagues and stakeholders

6.Identify customer requirements and plan to meet these

7.Ensure products and services meet quality requirements

working conditions/ environmental factors

• Normal office environment

minimum qualifications and experience

• Bachelor’s Degree in Business Administration/Management, Public Administration or related field
• One (1) to two (2) years working experience
• Good knowledge of Government structure, policies and procedures
• Good oral and written communication skills
• Good knowledge of the use of standard office equipment and computer applications
• Good analytical and decision-making skills
• Good interpersonal and organisational skills
• Ability to work well under pressure

how to apply

All applications for employment to the Public Service, including applications for transfer under the Employee Mobility Programme must be submitted to the address provided below by the job closing date.

Agency: 

   Public Service Commission

    c/o Department of Human Resources

    2^nd Floor Simms Building

    Road Town, Tortola VG 1110

    British Virgin Islands

or by email:  hrdbvi@gov.vg

Applicants should submit the Employment Application (available at: www.bvi.gov.vg); a Résumé/Curriculum Vitae of their relevant experience and qualifications; with two personal reference letters; certified copies of identification, citizenship, and academic certifications/diplomas/licenses, along with a police certificate from your place of residency.

Applying through the Employee Mobility Programme: Applicants interested in transferring to the Public Service through the Employee Mobility Programme must submit the standard Employment Application (see above) along with the Employee Mobility Application (available at: www.bvi.gov.vg/services/emp. All sections of both forms must be thoroughly completed in order to prevent delays in processing applications. For more information about the Employee Mobility Programme, click www.bvi.gov.vg/services/emp.

Important Notice: Qualified candidates who are considered for potential employment with the Government of the Virgin Islands may be requested to provide further criminal history record information. Evidence of a criminal conviction or other relevant information obtained shall not automatically disqualify an individual from employment with the Government of the Virgin Islands.

role summary

To create and maintain an effective and efficient HR department through leadership of the unit; provide support and guidance to Department Heads and employees.

main responsibilities

1. Lead the smooth and efficient operation of the Human Resources Unit through management of daily operations and supervision of staff, and assisting in developing the Department’s plans, goals, objectives and systems.
2. Lead timely accurate completion of the appraisal process, promoting a positive attitude, from goal setting for new recruits to monitoring performance of employees, initiating disciplinary where necessary.
3. Manage an effective interview process, through developing, evaluating and validating interview and selection instruments, directing and conducting high-level recruitment to ensure the right candidate is recruited, and recommending conditions of service, compensation packages and performing exit interviews.
4. Lead staff development / training, workshops and offers coaching to staff on performance improvements to ensure all staff are given the tools required to operate effectively.
5. Lead, direct and participate in long-term strategic HR planning of the Ministry and Departments, recommending new approaches, policies and procedures to effect continual improvements in efficiency of departments and services performed.
6. Act as advisor to Permanent Secretaries, Department Heads and other senior officers; and attend meetings to offer support / guidance.
7. Counsel employees regarding promotional opportunities and HR concerns.  Conduct investigations and makes recommendations as appropriate regarding issues of staff disputes, grievances and misconducts.  Lead employee recognition to reward excellence to encourage a high level of staff morale.
8. Promote consistency across Public Service through advice and audits of employment processes of ministries/ departments.
9. Liaise with the relevant ministries, departments and other agencies to obtain advice to resolve complex matters.
10. Assist in compiling information for disciplinary inquiries and ensure that all disciplinary actions are handled in accordance with the human resources policies and/or executed as directed by the Governor through the Public Service Commission.
11. Coordinate and conduct new employee orientations.
12. Prepare correspondence, periodic reports on various human resources activities (including monthly leave reports) and Commission papers.
13. Identify job specific and environmental factors, develop/enforce health and safety policies and mitigate and minimise hazards to promote health and safety of officers.
14. Perform any other duties as required by Supervisor or any other senior officers in order to contribute to the effectiveness and efficiency of the unit.

behavioural competencies

1. Manage time effectively
2. Manage your own resources and professional development
3. Provide leadership in area of responsibility
4. Develop the trust and support of colleagues, stakeholders and line managers
5. Implement change
6. Obtain and analyse information for decision making
7. Provide information  and advice to others
8. Assess and develop the performance of team and individuals

9.      Ensure health and safety requirements are met in the area

working conditions/ environmental factors

• Normal office environment
• Fieldwork/Outdoor environment

minimum qualifications and experience

• Bachelor’s Degree in Human Resources Management, Business Administration / Management or related field
• Certification in Human Resources Management
• Five (5) to seven (7) years working experience in related field
• Excellent knowledge of Government structure, policies and procedures
• Excellent knowledge of applicable policies, regulations and laws
• Excellent knowledge of psychosocial interviewing and counselling techniques
• Excellent budget skills
• Excellent knowledge of JD Edwards Accounting Software
• Sound knowledge of the use of standard office equipment and computer applications
• Excellent negotiation, analytical and decision-making skills
• Excellent interpersonal and organisational skills
• Excellent oral and written communication skills
• Ability to work well under pressure
• Excellent supervisory and management skills

how to apply

All applications for employment to the Public Service, including applications for transfer under the Employee Mobility Programme must be submitted to the address provided below by the job closing date.

Agency: 

   Public Service Commission

    c/o Department of Human Resources

    2^nd Floor Simms Building

    Road Town, Tortola VG 1110

    British Virgin Islands

or by email:  hrdbvi@gov.vg

Applicants should submit the Employment Application (available at: www.bvi.gov.vg); a Résumé/Curriculum Vitae of their relevant experience and qualifications; with two personal reference letters; certified copies of identification, citizenship, and academic certifications/diplomas/licenses, along with a police certificate from your place of residency.

Applying through the Employee Mobility Programme: Applicants interested in transferring to the Public Service through the Employee Mobility Programme must submit the standard Employment Application (see above) along with the Employee Mobility Application (available at: www.bvi.gov.vg/services/emp. All sections of both forms must be thoroughly completed in order to prevent delays in processing applications. For more information about the Employee Mobility Programme, click www.bvi.gov.vg/services/emp.

Important Notice: Qualified candidates who are considered for potential employment with the Government of the Virgin Islands may be requested to provide further criminal history record information. Evidence of a criminal conviction or other relevant information obtained shall not automatically disqualify an individual from employment with the Government of the Virgin Islands.

role summary

The successful applicant will assist with the Department’s administrative functions to ensure its efficiency and effectiveness.

main responsibilities

1. Ensure the smooth and efficient operation of the department and the supervision of assigned staff.
2. Maintain, manage and oversee inventory, records and systems.
3. Assist in the planning and execution of the Department’s work.
4. Provide administrative and specialised support to management and organise events.
5. Research, analyse and prepare reports and advice.
6. Prepare correspondences and annual and monthly reports to ensure accurate dissemination of information.
7. Performs the relevant accounting functions.
8. Assist with the preparation of the annual budget.
9. Perform human resources functions.
10. Perform any other related duties as required by Supervisor or any other senior officer in order to contribute to the effectiveness and efficiency of the department.

behavioural competencies

1.Develop the trust and support of colleagues and stakeholders

2.Manage time effectively

3.Provide leadership in area of responsibility

4.Ensure products and services meet quality requirements

5.Provide information and advice to others

6.Plan for the use of resources

7.Plan for change

8.Minimise interpersonal conflict

working conditions/ environmental factors

• Normal office environment

minimum qualifications and experience

• Bachelor’s Degree in Business Administration/Management, Public Administration or related field
• Five (5) years related experience
• Excellent knowledge of Government structure, policies and procedures
• Excellent oral and written communication skills
• Sound knowledge of relevant accounting applications
• Sound knowledge of the use of standard office equipment and computer applications
• Excellent analytical and decision-making skills
• Excellent interpersonal and organisational skills
• Ability to work well under pressure

how to apply

All applications for employment to the Public Service, including applications for transfer under the Employee Mobility Programme must be submitted to the address provided below by the job closing date.

Agency: 

   Public Service Commission

    c/o Department of Human Resources

    2^nd Floor Simms Building

    Road Town, Tortola VG 1110

    British Virgin Islands

or by email:  hrdbvi@gov.vg

Applicants should submit the Employment Application (available at: www.bvi.gov.vg); a Résumé/Curriculum Vitae of their relevant experience and qualifications; with two personal reference letters; certified copies of identification, citizenship, and academic certifications/diplomas/licenses, along with a police certificate from your place of residency.

Applying through the Employee Mobility Programme: Applicants interested in transferring to the Public Service through the Employee Mobility Programme must submit the standard Employment Application (see above) along with the Employee Mobility Application (available at: www.bvi.gov.vg/services/emp. All sections of both forms must be thoroughly completed in order to prevent delays in processing applications. For more information about the Employee Mobility Programme, click www.bvi.gov.vg/services/emp.

Important Notice: Qualified candidates who are considered for potential employment with the Government of the Virgin Islands may be requested to provide further criminal history record information. Evidence of a criminal conviction or other relevant information obtained shall not automatically disqualify an individual from employment with the Government of the Virgin Islands.

role summary

To provide administrative and strategic assistance and support to the Director to ensure all relevant HR related matters within the Unit are addressed.

main responsibilities

1. Assist with ensuring the smooth and efficient operation of the Human Resources Unit through management of daily operations and supervision of assigned staff.
2. Draft relevant correspondence and reports ensuring a quick turnaround and proof-read various documents ensuring accuracy.
3. Administer and maintain systems ensuring security of confidential personnel data.
4. Provide up-to-date advice on HR related matters, procedures and regulations, to help staff carry out their daily operations.
5. Schedule, organise and prepare material and minute departmental meeting to ensure accurate and timely preparation of documentation.
6. Assist with maintaining the electronic database of existing employee’s profile using the payroll system.
7. Perform any other duties as required by Supervisor or any other senior officers in order to contribute to the effectiveness and efficiency of the unit.

behavioural competencies

1.Manage self to model behavior in meeting departmental standards

2.Manages your own resources and professional development

3.Provides leadership in area of responsibility

4.Develops the trust and support of colleagues, stakeholders and line managers

5.Lead, plan and Implement change

working conditions/ environmental factors

• Normal office environment
• Fieldwork
• Occasional extended working hours

minimum qualifications and experience

• Bachelor’s Degree in Human Resources Management, Business Administration/Management, Public Administration or related field
• Three (3) to five (5) years related experience
• Sound knowledge of Government structure, policies and procedures
• Sound knowledge of JD Edwards Accounting Software
• Excellent oral and written communication skills
• Good knowledge of the use of standard office equipment and computer applications
• Excellent analytical and decision-making skills
• Excellent interpersonal and organisational skills
• Ability to work well under pressure

how to apply

All applications for employment to the Public Service, including applications for transfer under the Employee Mobility Programme must be submitted to the address provided below by the job closing date.

Agency: 

   Public Service Commission

    c/o Department of Human Resources

    2^nd Floor Simms Building

    Road Town, Tortola VG 1110

    British Virgin Islands

or by email:  hrdbvi@gov.vg

Applicants should submit the Employment Application (available at: www.bvi.gov.vg); a Résumé/Curriculum Vitae of their relevant experience and qualifications; with two personal reference letters; certified copies of identification, citizenship, and academic certifications/diplomas/licenses, along with a police certificate from your place of residency.

Applying through the Employee Mobility Programme: Applicants interested in transferring to the Public Service through the Employee Mobility Programme must submit the standard Employment Application (see above) along with the Employee Mobility Application (available at: www.bvi.gov.vg/services/emp. All sections of both forms must be thoroughly completed in order to prevent delays in processing applications. For more information about the Employee Mobility Programme, click www.bvi.gov.vg/services/emp.

Important Notice: Qualified candidates who are considered for potential employment with the Government of the Virgin Islands may be requested to provide further criminal history record information. Evidence of a criminal conviction or other relevant information obtained shall not automatically disqualify an individual from employment with the Government of the Virgin Islands.