Responsibilities

Skills and Competencies

Role Summary

The successful applicant will assist with the Department’s administrative functions to ensure its efficiency and effectiveness.

Main Responsibilities

1. Maintain, manage and oversee inventory, records and systems.
2. Assist in the planning and execution of the Department’s work.
3. Provide administrative and specialised support to management and organise events.
4. Research, analyse and prepare reports and advice.
5. Prepare correspondences and annual and monthly reports to ensure accurate dissemination of information.
6. Maintain supervision over the preparation of records of appeals, depositions, inquires payment of vouchers, purchase orders and warrants to ensure the actions of the court are fulfilled.
7. Prepare and process information in relation to Criminal Assizes and Court of Appeal to be forwarded to the High Court Registry to maintain the flow of information.
8. Ensure that the premises are secured and act as an On-Call Officer for security calls in order to maintain the safety of staff, equipment and files.
9. Undertake the role of the Deputy Court Manager in their absence to ensure the necessary tasks are completed in a timely manner.
10. Assist with the preparation of the annual budget.
11. Perform human resources functions.
12. Supervise assigned staff.
13. Perform any other related duties as required by Supervisor or any other senior officer in order to contribute to the effectiveness and efficiency of the department.

Minimum Qualifications

• Bachelor’s Degree in Business Administration/Management, Public Administration or related field
• Five (5) years related experience
• Excellent knowledge of Government structure, policies and procedures
• Excellent oral and written communication skills
• Sound knowledge of relevant accounting applications
• Sound knowledge of the use of standard office equipment and computer applications
• Excellent analytical and decision-making skills
• Excellent interpersonal and organisational skills
• Ability to work well under pressure
• Sound supervisory and management skills

Role Summary

The successful applicant will assist, co-ordinate and perform audit and administration functions according to defined procedures effectively and efficiently in order for the Department to meet its objectives.

Main Responsibilities

1.  review audits.
2. Assess internal controls and make recommendations in accordance with defined procedures.
3. Review, assess and examine various data obtained from interviews, audit visits and observations to ensure accuracy.
4. Prepare audit updates for Audit Committee to support decision-making.
5. Appraise pertinent legislation, regulations or other policy structures in accordance with defined procedures.
6. Attend meetings, workshops and training sessions as instructed to ensure your awareness of any change in policies or procedures which may be relevant to the role.
7. Identify, assess and compile various data obtained from interviews, audit visits and observations to ensure accuracy.
8. Perform any other related duties as required by Supervisor or any other senior officer in order to contribute to the effectiveness and efficiency of the Department.

Minimum Qualifications

• Bachelor’s degree in Accounting or related field
• Three (3) to Four (4) years’ working experience in a related area
• Sound knowledge of Government structure, policies and procedures
• Sound knowledge of relevant laws, regulations and policies
• Sound knowledge of accountancy principles and procedures
• Sound knowledge of relevant auditing software and programmes
• Sound oral and written communication skills
• Sound knowledge of the use of standard office equipment and computer applications
• Sound analytical and decision-making skills
• Sound interpersonal and organisational skills
• Ability to work well under pressure
• Sound supervisory and management skills

Role Summary

The successful applicant will assist with frontline and/or courier duties to ensure professional customer service is provided to the Ministry/Department and public at all times.

Main Responsibilities

1. Answers, screens and transfers calls appropriately, record messages and distribute them to officers to ensure a timely and adequate flow of information.
2. Performs clerical and data entry functions.
3. Updates and maintains information on computer systems, databases and spreadsheets and in archives.
4. Assists in processing paperwork, gathering information and verifying data.
5. Greets and assists visitors and clients in a friendly and professional manner to facilitate effective communication and customer service.
6. Ensures that all correspondence is collected, delivered and recorded appropriately to facilitate effective information flow.
7. Assists with the filing of correspondence to keep filing up to date so that complete records are available for reference.
8. Assists with the preparation of meetings and presentation materials.
9. Assists with maintenance of minor office equipment to ensure a well-functioning work environment.
10. Provides clerical support by completing all photocopying, scanning, binding and typing in a timely manner to facilitate the effectiveness and efficiency of the Ministry/Department.
11. Assists with records management, organisation and retrieval of documents.
12. Performs any other related duties as required by the Supervisor or any other senior officer in order to contribute to the effectiveness and efficiency of the Ministry/Department.

Minimum Qualifications

• High School Diploma or equivalent
• Three (3) years working experience
• Valid BVI driver’s licence (if required)
• Sound knowledge of Government structure, policies and procedures
• Sound knowledge of the use of standard office equipment
• Working knowledge of relevant computer software applications
• Sound knowledge of general office procedures
• Sound time management and organisational skills
• Sound oral and written communication skills
• Sound interpersonal skills and ability to work as a team player