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Internal Position No. Job Title Closing Date Department
JR 32 of 2022
Senior Administrative Officer (Personal Assistant) (Internal Reassignment)

Senior Administrative Officer (Personal Assistant) (Internal Reassignment)

Ministry of Health & Social Development

Responsibilities

1. Maintain, manage and oversee inventory, records and systems.
2. Assist in the planning and execution of the Ministry’s work.
3. Provide administrative and specialised support to management and organise events.
4. Research, analyse and prepare reports and advice.
5. Prepare correspondences and annual and monthly reports to ensure accurate dissemination of information. 
6. Organise and coordinate travel, seminars, conferences, meetings and events; attend, report and record minutes of meetings as required;
7. Manage the workflow of projects to ensure timely completion and accurately report on progress.
8. Perform any other related duties as required by Supervisor or any other senior officer in order to contribute to the effectiveness and efficiency of the department.

Skills and Competencies

Bachelor’s Degree in Business Administration/Management, Public Administration or related field
Three (3) to five (5) years related experience 
Excellent knowledge of Government structure, policies and procedures
Sound knowledge of relevant laws, regulations and policies
Excellent oral and written communication skills
Sound knowledge of the use of standard office equipment and computer applications
Excellent analytical and decision-making skills
Excellent interpersonal and organisational skills
Ability to work well under pressure
8 June 2022
8 June 2022 Ministry of Health & Social Development
JR 31 of 2022
Senior Administrative Officer (Internal Reassignment)

Senior Administrative Officer (Internal Reassignment)

Ministry of Health & Social Development

Responsibilities

1. Maintain, manage and oversee inventory, records and systems.
2. Assist in the planning and execution of the Ministry’s work.
3. Provide administrative and specialised support to management and organise events.
4. Research, analyse and prepare reports and advice.
5. Prepare correspondences and annual and monthly reports to ensure accurate dissemination of information. 
6. Perform any other related duties as required by Supervisor or any other senior officer in order to contribute to the effectiveness and efficiency of the department.

Skills and Competencies

Bachelor’s Degree in Business Administration/Management, Public Administration or related field
Three (3) to five (5) years related experience 
Excellent knowledge of Government structure, policies and procedures
Sound knowledge of relevant laws, regulations and policies
Excellent oral and written communication skills
Sound knowledge of the use of standard office equipment and computer applications
Excellent analytical and decision-making skills
Excellent interpersonal and organisational skills
Ability to work well under pressure
8 June 2022
8 June 2022 Ministry of Health & Social Development
JR 30 of 2022
Office Generalist III (Internal Reassignment)

Office Generalist III (Internal Reassignment)

Ministry of Health & Social Development

Responsibilities

1. Answer, screen and transfer calls appropriately, record messages and distribute them to officers to ensure a timely and adequate flow of information.
2. Perform clerical and data entry functions.
3. Update and maintain information on computer systems, databases and spreadsheets and in archives.
4. Assist in processing paperwork, gathering information and verifying data.
5. Greet and assist visitors and clients in a friendly and professional manner to facilitate effective communication and customer service.
6. Ensure that all correspondence is collected, delivered and recorded appropriately to facilitate effective information flow.
7. Assist with the filing of correspondence to keep filing up to date so that complete records are available for reference.
8. Assist with the preparation of meetings and presentation materials.
9. Assist with maintenance of minor office equipment to ensure a well-functioning work environment.
10. Provide clerical support by completing all photocopying, scanning, binding and typing in a timely manner to facilitate the effectiveness and efficiency of the Ministry/Department. 
11. Assist with records management, organisation and retrieval of documents. 
12. Provide adequate and competent assistance to the public in relation to burials by
      a. Assisting visitors in completing burial application forms
      b. Preparing letters and other correspondence for burial requests
      c. Regularly updating burial grounds management database
13. Perform any other related duties as required by the Supervisor or any other senior officer in order to contribute to the effectiveness and efficiency of the Ministry/Department.

Skills and Competencies

High School diploma or equivalency
Three (3) years working experience
Valid BVI driver’s license (if required)
Sound knowledge of Government structure, policies and procedures
Sound knowledge of the use of standard office equipment
Working knowledge of relevant computer software applications
Sound knowledge of general office procedures
Sound time management and organisational skills  
Sound oral and written communication skills
Sound interpersonal skills and ability to work as a team player
8 June 2022
8 June 2022 Ministry of Health & Social Development
JR 29 of 2022
Office Generalist I (Messenger) (Internal Reassignment)

Office Generalist I (Messenger) (Internal Reassignment)

Ministry of Health & Social Development

Responsibilities

1. Answer, screen and transfer calls appropriately, record messages and distribute them to officers to ensure a timely and adequate flow of information.
2. Perform clerical and data entry functions.
3. Update and maintain information on computer systems, databases and spreadsheets and in archives.
4. Assist in processing paperwork, gathering information and verifying data.
5. Greet and assist visitors and clients in a friendly and professional manner to facilitate effective communication and customer service.
6. Ensure that all correspondence is collected, delivered and recorded appropriately to facilitate effective information flow.
7. Assist with the filing of correspondence to keep filing up to date so that complete records are available for reference.
8. Assist with the preparation of meetings and presentation materials.
9. Assist with maintenance of minor office equipment to ensure a well-functioning work environment.
10. Provide clerical support by completing all photocopying, scanning, binding and typing in a timely manner to facilitate the effectiveness and efficiency of the Ministry/Department.
11. Assist with records management, organisation and retrieval of documents.
12. Provide adequate and competent assistance to the public in relation to burials by
      a. Assisting visitors in completing burial application forms
      b. Preparing letters and other correspondence for burial requests
      c. Regularly updating burial grounds management database
13. Perform any other related duties as required by the Supervisor or any other senior officer in order to contribute to the effectiveness and efficiency of the Ministry/Department.

Skills and Competencies

  • High School diploma or equivalency
  • Three (3) year working experience
  • Valid BVI driver’s license (if required)
  • Basic knowledge of Government structure, policies and procedures
  • Good oral and written communication skills
  • Basic knowledge of the use of standard office equipment
  • Working knowledge of relevant computer software applications
  • Basic knowledge of general office procedures
  • Good time management and organisational skills 
  • Good interpersonal skills and ability to work as a team player
 
8 June 2022
8 June 2022 Ministry of Health & Social Development
53 pof 2022
Senior Administrative Offier

Senior Administrative Offier

Magistracy

Role Summary

The successful applicant will assist with the Department’s administrative functions to ensure its efficiency and effectiveness.

Main Responsibilities

  1. Maintain, manage and oversee inventory, records and systems.
  2. Assist in the planning and execution of the Department’s work.
  3. Provide administrative and specialised support to management and organise events.
  4. Research, analyse and prepare reports and advice.
  5. Prepare correspondences and annual and monthly reports to ensure accurate dissemination of information.
  6. Maintain supervision over the preparation of records of appeals, depositions, inquires payment of vouchers, purchase orders and warrants to ensure the actions of the court are fulfilled.
  7. Prepare and process information in relation to Criminal Assizes and Court of Appeal to be forwarded to the High Court Registry to maintain the flow of information.
  8. Ensure that the premises are secured and act as an On-Call Officer for security calls in order to maintain the safety of staff, equipment and files.
  9. Undertake the role of the Deputy Court Manager in their absence to ensure the necessary tasks are completed in a timely manner.
  10. Assist with the preparation of the annual budget.
  11. Perform human resources functions.
  12. Supervise assigned staff.
  13. Perform any other related duties as required by Supervisor or any other senior officer in order to contribute to the effectiveness and efficiency of the department.

Minimum Qualifications

  • Bachelor’s Degree in Business Administration/Management, Public Administration or related field
  • Five (5) years related experience
  • Excellent knowledge of Government structure, policies and procedures
  • Excellent oral and written communication skills
  • Sound knowledge of relevant accounting applications
  • Sound knowledge of the use of standard office equipment and computer applications
  • Excellent analytical and decision-making skills
  • Excellent interpersonal and organisational skills
  • Ability to work well under pressure
  • Sound supervisory and management skills
8 June 2022
8 June 2022 Magistracy
52 of 2022
Deputy Superintendent of Prisons

Deputy Superintendent of Prisons

Her Majesty’s Prison

Role Summary

The successful applicant will assist with the oversight of the daily operations of the Prison and ensure proper supervision and custody of prison inmates while assisting with policy development and implementation.

Main Responsibilities

1. Assists in ensuring the smooth and efficient operation of the department and the supervision of assigned staff.
2. Coordinates meetings and events; attends, records and reports minutes as required.
3. Assists with the supervision and custody of prison inmates.
4. Assists with the preparation of the department’s annual budget.
5. Conducts regular inspections of the entire Prison establishment to ensure that proper standards of health and safety procedures are adhered to.
6. Monitors the calculation of inmates’ sentence period.
7. Arbitrates all hearings for inmates regarding disciplinary matters.
8. Assists in long-term strategic planning, which involves liaising with the Judicial Departments and other government departments to aid in the planning and development of the Prison Service.
9. Devises and implements policies regarding security and regime development, and ensure uniformity in regime delivery.
10. Keeps abreast of developments in the field of quality improvement and quality assurance.
11. Maintains records relevant to the Prison and also keeps filing up to date so that complete records are available for reference.
12. Assists with the preparation of the Department’s Annual Budget.
13. Assists with the preparation and submission of Performance Planning and Appraisal Report for all staff.
14. Deputises in the absence of the Superintendent of Prison.
15. Performs any other related duties as required by Supervisor or any other senior officer in order to contribute to the effectiveness and efficiency of the department.

Minimum Qualifications

Bachelor’s Degree in Law Enforcement, Business Management, Criminal Justice or related field
Five (5) years’ in senior management position in the field
Excellent knowledge of Government structure, policies and procedures
Expert knowledge of applicable laws, regulations, policies and procedures
Good knowledge of Government budget and accounting procedures
Good knowledge of the use of standard office equipment and relevant software applications
Excellent oral and written communication skills
Excellent analytical, negotiating, interpersonal and organisational skills
Excellent research and report-writing skills
Excellent leadership and management skills
Ability to work well under pressure
Excellent knowledge of programme development and rehabilitative services
Excellent knowledge of substance treatment

 

8 June 2022
8 June 2022 Her Majesty’s Prison
51 of 2022
Internal Auditor I-II

Internal Auditor I-II

Internal Audit

Role Summary

The successful applicant will assist, co-ordinate and perform audit and administration functions according to defined procedures effectively and efficiently in order for the Department to meet its objectives.

Main Responsibilities

  1.  review audits.
  2. Assess internal controls and make recommendations in accordance with defined procedures.
  3. Review, assess and examine various data obtained from interviews, audit visits and observations to ensure accuracy.
  4. Prepare audit updates for Audit Committee to support decision-making.
  5. Appraise pertinent legislation, regulations or other policy structures in accordance with defined procedures.
  6. Attend meetings, workshops and training sessions as instructed to ensure your awareness of any change in policies or procedures which may be relevant to the role.
  7. Identify, assess and compile various data obtained from interviews, audit visits and observations to ensure accuracy.
  8. Perform any other related duties as required by Supervisor or any other senior officer in order to contribute to the effectiveness and efficiency of the Department.

Minimum Qualifications

  • Bachelor’s degree in Accounting or related field
  • Three (3) to Four (4) years’ working experience in a related area
  • Sound knowledge of Government structure, policies and procedures
  • Sound knowledge of relevant laws, regulations and policies
  • Sound knowledge of accountancy principles and procedures
  • Sound knowledge of relevant auditing software and programmes
  • Sound oral and written communication skills
  • Sound knowledge of the use of standard office equipment and computer applications
  • Sound analytical and decision-making skills
  • Sound interpersonal and organisational skills
  • Ability to work well under pressure
  • Sound supervisory and management skills
8 June 2022
8 June 2022 Internal Audit
50 of 2022
Cash Management Officer

Cash Management Officer

Treasury Department

Role Summary

The successful applicant will ensure the delivery of an excellent customer services experience to customers of the Department.

Main Responsibilities

  1. Create, maintain and update chart of accounts of the department on regular basis in line with defined procedures.
  2. Prepare various financial management reports, including trial balances, balance sheets and profit and loss statements in line with defined procedures.
  3. Perform Fund Management duties including maintaining accurate information on pension with various governments and administrations (United Kingdom and Caribbean) and ensuring timely processing of payments to various governments and administrations.
  4. Monitor cash balances to ensure availability of funds on a daily basis to ensure timely payments are made in accordance with defined procedures.
  5. Attend meetings, workshops and training sessions as instructed to ensure awareness of any change in policies or procedures which may be relevant to the role.
  6. Maintain the customer’s accounts and files.
  7. Direct customers to the appropriate staff for inquires or other services.
  8. Determine customers’ online and cash management needs, explain various banking services offered and process applications related to cash management, online banking and merchant services.
  9. Monitors activities in Department’s general email inbox.
  10. Analyzes, prepares and presents analyzed account statements, products and services to Relationship Manager and customers.
  11. Perform any other related duties as required by Supervisor or any other senior officer in order to contribute to the effectiveness and efficiency of the department.

Minimum Qualifications

  • Bachelor’s Degree in Accounting, Mathematics, Finance or related field
  • Five (5) years related experience
  • Sound knowledge of Government structure, policies and procedures
  • Sound knowledge of relevant laws, regulations and policies
  • Excellent knowledge of financial software packages
  • Excellent knowledge of accounting, finance and debt management
  • Sound oral and written communication skills
  • Sound knowledge of the use of standard office equipment and computer applications
  • Excellent analytical and decision-making skills
  • Excellent interpersonal and organisational skills
  • Ability to work well under pressure
8 June 2022
8 June 2022 Treasury Department
MNRL 8 of 2022
Office Generalist III

Office Generalist III

Survey Department

Role Summary

The successful applicant will assist with frontline and/or courier duties to ensure professional customer service is provided to the Ministry/Department and public at all times.

Main Responsibilities

  1. Answers, screens and transfers calls appropriately, record messages and distribute them to officers to ensure a timely and adequate flow of information.
  2. Performs clerical and data entry functions.
  3. Updates and maintains information on computer systems, databases and spreadsheets and in archives.
  4. Assists in processing paperwork, gathering information and verifying data.
  5. Greets and assists visitors and clients in a friendly and professional manner to facilitate effective communication and customer service.
  6. Ensures that all correspondence is collected, delivered and recorded appropriately to facilitate effective information flow.
  7. Assists with the filing of correspondence to keep filing up to date so that complete records are available for reference.
  8. Assists with the preparation of meetings and presentation materials.
  9. Assists with maintenance of minor office equipment to ensure a well-functioning work environment.
  10. Provides clerical support by completing all photocopying, scanning, binding and typing in a timely manner to facilitate the effectiveness and efficiency of the Ministry/Department.
  11. Assists with records management, organisation and retrieval of documents.
  12. Performs any other related duties as required by the Supervisor or any other senior officer in order to contribute to the effectiveness and efficiency of the Ministry/Department.

Minimum Qualifications

  • High School Diploma or equivalent
  • Three (3) years working experience
  • Valid BVI driver’s licence (if required)
  • Sound knowledge of Government structure, policies and procedures
  • Sound knowledge of the use of standard office equipment
  • Working knowledge of relevant computer software applications
  • Sound knowledge of general office procedures
  • Sound time management and organisational skills
  • Sound oral and written communication skills
  • Sound interpersonal skills and ability to work as a team player
7 June 2022
7 June 2022 Survey Department
GG 8 of 2022
Cleaner

Cleaner

Supreme Court

Role Summary

The successful applicant will perform cleaning duties throughout the office to provide a clean, tidy and sanitized environment on a daily basis.

Main Responsibilities

  1. Provide a clean and sanitized working environment on a daily basis by:

   a. Dusting & polishing all surfaces

   b. Sweeping/mopping/vacuuming all floors

           c. Emptying trash bags

           d. Cleaning windows

  1. Perform assigned cleaning duties with due regard to Health & Safety procedures and policies, and with responsibility towards staff and the general public.
  2. Keep an inventory for cleaning supplies advising when re-ordering is necessary.
  3. Prepare a requisition of cleaning supplies to be ordered and report any faults or incidents to the Supervisor in a timely manner in order to maintain clean, safe and sanitized environment.
  4. Perform any other related duties as required by the Supervisor or any other senior officer in order to contribute to the effectiveness and efficiency of the department.

Minimum Qualifications

  • High School Certificate or equivalent
  • Minimum one (1) year’s work experience in cleaning/housekeeping
  • Good knowledge of cleaning agents and equipment
  • Basic knowledge of Government structure, policies and procedures
  • Basic knowledge of Health & Safety Regulations, Policy and Procedures
  • Basic oral, reading and written communication skills
  • Sound knowledge and ability in housekeeping, and use of cleaning materials and equipment
  • Basic knowledge of the use of standard office equipment
  • Sound interpersonal skills
  • Ability to work with minimal supervision
7 June 2022
7 June 2022 Supreme Court

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