Role Summary

The successful applicant will assist perform and assist with the daily maintenance of the employee payroll database of salaried government officers, coordinate and implement new and existing payroll-related changes in liaison with the Treasury Department ensuring that functions are performed in a timely and accurate manner.

Main Responsibilities

1. Adhere to relevant policies and procedures applicable to salaries and allowance entitlements and examine personnel files to determine employment status, ensuring accurate payments are made.
2. Maintain an up-to-date electronic database of Existing Employees’ Profile using payroll software, including:

(a) name changes

(b) bank account and distribution changes

(c) changes in authorized salary and allowances (ensure they are in line with current salary structure/schedule of allowances before creating or updating employee’s profile and refer any inconsistencies to the appropriate desk officer to ensure accurate payments are made)

(d) changes in dates of appointment

3. Review changes and new profile records making appropriate changes and corrections to data prior to final payroll run to ensure accuracy of data.
4. Prepare detailed salary reports on payroll activities in order to present timely, accurate data as required.
5. Maintain records to ensure accurate and well-organied document management, retaining hard and electronic copies and sorting/filing documents used in each pay period in accordance with approved filing style.
6. Compile salary and allowance year-to-date totals in written and table formats for inclusion in the Department’s Annual Report to ensure the timely flow of information.
7. Tabulate honoraria and overtime payments and draft memoranda for review and approval by the relevant desk officer, ensuring these are processed on a timely basis.
8. Tabulate salary payment cheques for the Treasury Department to facilitate interim payment to officers.
9. Draft routine letters and documents in a timely, accurate manner to ensure continual information and communication.
10. Performs any other duties as required by Management in order to contribute to the effectiveness and efficiency of the unit.

Minimum Qualifications

• Bachelor’s Degree in Business Administration or related field
• Three (3) years’ experience in Accounting or related area
• Sound knowledge of Government structure, policies and procedures
• Sound knowledge of payroll administration
• Excellent knowledge of JD Edwards Accounting Software
• Excellent knowledge of the use of standard office equipment and relevant computer software applications
• Excellent analytical and decision-making skills
• Excellent interpersonal and organisational skills
• Excellent oral and written communication skills
• Ability to work well under pressure

Role Summary

The successful applicant will provide professional and executive support to management in an efficient and effective manner for office related matters.

Main Responsibilities

1. Ensure the smooth and efficient operation of the department through administrative and/or secretarial support and the supervision of assigned staff.
2. Provide professional frontline service to clients.
3. Schedule and attend meetings, record and report minutes as required.
4. Draft, type and proof-read various documents ensuring accuracy.
5. Administer and maintain systems and records ensuring the security of data.
6. Assist/Provide research support as required.
7. Perform any other duties as required by the supervisor or senior officer in order to contribute to the effectiveness and efficiency of the department.

Minimum Qualifications

• Associate Degree in Business Administration, Management or related field
• Three (3) years working experience in a related area
• Typing speed 45-55 wpm
• Sound knowledge of Government structure, policies and procedures
• Sound knowledge of the use of standard office equipment
• Working knowledge of relevant computer software applications
• Sound interpersonal and organisational skills
• Sound oral and written communication skills
• Ability to work well under pressure
• Sound supervisory skills

Role Summary

The successful applicant will assist with day to day activities and management of the Department to ensure enforcement of the Immigration and Passport Ordinance.

Main Responsibilities

1. Ensure the smooth and efficient operation of the department and the supervision of assigned staff.
2. Interview passengers entering the Territory to ensure adherence to the Immigration and Passport Ordinance.
3. Assist with the detention and repatriation of illegal entrants in order to enforce the Immigration and Passport Ordinance.
4. Assist with completing incoming and outgoing summaries of passengers and vessels, and maintain accurate records of persons who are refused entry, in order to facilitate effective record management and to monitor the impact of the Immigration and Passport Ordinance.
5. Collect and record revenues including the sale of Embarkation Cards in the preparation of invoices from vessels in respect to overtime payments to ensure accurate financial reporting.
6. Assist with the administration of human resources functions.
7. Conduct secondary inspection interviews at the assigned Port of Entry to ensure that the necessary information is collected.
8. Perform any other related duties as required by Supervisor or any other senior officer in order to contribute to the effectiveness and efficiency of the Department.

Minimum Qualifications

Role Summary

The successful applicant will assist with the Ministry’s administrative functions to ensure its efficiency and effectiveness.

Main Responsibilities

1. Maintain, manage and oversee inventory, records and systems.
2. Assist in the planning and execution of the Ministry’s work.
3. Provide administrative and specialised support to management and organise events.
4. Research, analyse and prepare reports and advice.
5. Prepare correspondences and annual and monthly reports to ensure accurate dissemination of information.
6. Perform any other related duties as required by Supervisor or any other senior officer in order to contribute to the effectiveness and efficiency of the department.

Minimum Qualifications 

• Bachelor’s Degree in Business Administration/Management, Public Administration or related field
• Three (3) to five (5) years related experience
• Sound knowledge of Government structure, policies and procedures
• Sound knowledge of relevant laws, regulations and policies
• Sound oral and written communication skills
• Sound knowledge of the use of standard office equipment and computer applications
• Sound analytical and decision-making skills
• Sound interpersonal and organisational skills
• Ability to work well under pressure