role summary

Provide professional and executive support to management in an efficient and effective manner for office-related matters.

main responsibilities

1. Ensure the smooth and efficient operation of the department through administrative and/or secretarial support.
2. To provide support to the Case File Management Unit, in the processing of incoming current and closed case files as assigned by supervisor.
3. To assist as instructed by providing legal research, and other support to legal counsel.
4. To prepare disclosures and court documents including summons, subpoenas, applications, etc.
5. Provide professional frontline service to clients.
6. Draft, type and proof-read various documents ensuring accuracy.
7. Draft, simple legal documents as assigned ensuring accuracy.
8. Assist/Provide research support as required.
9. Perform any other duties as required by the supervisor or senior officer in order to contribute to the effectiveness and efficiency of the department.

behavioural competencies

Knowledge & skills

1.Manage time to meet personal objectives

2.Gain the trust and support of your manager

3.Contribute to the effective use of resources

4.Manage self to set an example

5.Maintain work activities to meet requirements including quality

6.Inform and advise other

1. Sound knowledge of Government structure, policies and procedures
2. Sound knowledge of the use of standard office equipment and computer applications
3. Sound interpersonal and organizational skills
4. Sound oral and written communication skills
5. Sound supervisory skills

working conditions/ environmental factors

• Normal office environment
• Extended work hours

minimum qualifications and experience

• Associate’s Degree in Business Administration, Management or related field
• 3 years’ experience in a related area
• Typing speed 35-45 wpm

how to apply

All applications for employment to the Public Service, including applications for transfer under the Employee Mobility Programme must be submitted to the address provided below by the job closing date.

Agency: 

  Permanent Secretary

  Deputy Governor’s Office

  Road Town, Tortola VG 1110

  British Virgin Islands

or by email:  hrdbvi@gov.vg

Applicants should submit the Employment Application (available at: www.bvi.gov.vg); a Résumé/Curriculum Vitae of their relevant experience and qualifications; with two personal reference letters; certified copies of identification, citizenship, and academic certifications/diplomas/licenses, along with a police certificate from your place of residency.

Applying through the Employee Mobility Programme: Applicants interested in transferring to the Public Service through the Employee Mobility Programme must submit the standard Employment Application (see above) along with the Employee Mobility Application (available at: www.bvi.gov.vg/services/emp. All sections of both forms must be thoroughly completed in order to prevent delays in processing applications. For more information about the Employee Mobility Programme, click www.bvi.gov.vg/services/emp.

Important Notice: Qualified candidates who are considered for potential employment with the Government of the Virgin Islands may be requested to provide further criminal history record information. Evidence of a criminal conviction or other relevant information obtained shall not automatically disqualify an individual from employment with the Government of the Virgin Islands.