Role Summary

The successful applicant will assist with the administrative functions to ensure its efficiency and effectiveness.

Main Responsibilities

1. Maintain, manage and oversee inventory, records and systems.
2. Assist in the planning and execution of the Department’s work.
3. Provide administrative and specialised support to management and organise events.
4. Research, analyse and prepare reports and advice.
5. Prepare correspondences and annual and monthly reports to ensure accurate dissemination of information.
6. Assist with the oversight of accounting functions.
7. Maintain records and inventory levels for the department ensuring supplies are in stock, liaise with local and overseas suppliers and vendors and prepare requisition ensuring accuracy.
8. Assist in the preparation of the department annual budget to ensure efficient management of the department.
9. Ensure that the department’s compounds are up kept and that the procedures and guidelines for visiting sister islands are upheld to ensure the health and safety of others.
10. Perform any other related duties as required by Supervisor or any other senior officer in order to contribute to the effectiveness and efficiency of the department.

Minimum Qualifications

• Bachelor’s Degree in Business Administration/Management, Public Administration or related field
• Three (3) to five (5) years related experience
• Excellent knowledge of Government structure, policies and procedures
• Sound knowledge of relevant laws, regulations and policies
• Excellent oral and written communication skills
• Sound knowledge of the use of standard office equipment and computer applications
• Excellent analytical and decision-making skills
• Excellent interpersonal and organisational skills
• Ability to work well under pressure