Internal Position No.: 
PO 01 of 2017

Role Summary

The successful applicant will provide professional and executive support to management in an efficient and effective manner for office related matters.

Main Responsibilities

  1. Ensure the smooth and efficient operation of the department through administrative and/or secretarial support and the supervision of assigned staff.
  2. Provide professional frontline service to clients.
  3. Schedule and attend meetings, record and report minutes as required.
  4. Draft, type and proof-read various documents ensuring accuracy.
  5. Administer and maintain systems and records ensuring the security of data.
  6. Assist/Provide research support as required.
  7. Perform relevant accounting functions, including:
    1. Prepares purchase orders and vouchers within a specified timeframe to ensure that internal records for expenses are accurately kept and orders are made in a timely manner.
    2. Reconciles invoices and bills to purchase orders before payment so that accurate payments are made.
    3. Records all accounting transactions in the vote book.
    4. Assists with the drafting of the annual budget.
    5. Assists with the preparation of monthly financial statements for the Accounting Officer.
    6. Prepares and processes the relevant forms and paperwork to complete related financial accounting processes.
    7. Assists with maintaining inventory levels.
    8. Liaises with other relevant departments and vendors.
  8. Perform any other duties as required by the supervisor or senior officer in order to contribute to the effectiveness and efficiency of the department.

Minimum Qualifications

  • Associate’s Degree in Business Administration, Management or related field
  • Three (3) years working experience in a related area
  • Sound knowledge of Government structure, policies and procedures
  • Sound knowledge of the use of standard office equipment
  • Working knowledge of relevant computer software applications
  • Sound interpersonal and organisational skills
  • Sound oral and written communication skills
  • Ability to work well under pressure
  • Sound supervisory skills
Closing Date: 
Friday, 10 February 2017
Vacancy Listing: