The Government of the Virgin Islands (GOVI or the “Purchaser”) invites tenders for the Supply and Delivery of One (1) Vactor Truck for the Water and Sewerage Department on Tortola, Virgin Islands

INSTRUCTIONS TO TENDERERS

The Tenderer should read these instructions carefully before completing the tender documentation. The Instructions to the Tenderer are provided at Appendix A. The Tender must include each of the following documents identified below, fully completed by the Tenderer together with any supporting literature required by the relevant document. The documents marked ‘Appendix’ are provided as appendices to this document.

• General Specifications (Appendix B)
• Form of Tender (Appendix C)
• Experience in the supply and delivery of similar goods over the past 3 years
• Delivery methodology
• Proposed Delivery Schedule
• Valid Trade License (2025) related to the provision of the required goods
• Certificate of Good Standing from the Commercial Registry and a Certificate of Incorporation (if a registered company)
• Proof that the company or individual is in good standing with respect to taxes, duties, social security and national health insurance contributions, company registration, or payments due to the Government of the Virgin Islands. Certificates of Good Standing must be obtained from the Director of Social Security Board and National Health Insurance, and the Commissioner of Inland RevenueStanding from the National Health Insurance,
• Foreign companies are required to provide all regulatory documents, licenses and supporting information from the country in which they operate comparative to the regulatory documents as may be applicable to those required for the local companies.

• Failure to comply with any of the instructions concerning the completion and submission of these documents may render (at GOVI’s absolute discretion) the Tender non-compliant.

  APPLICATION FOR DOCUMENTS

  The RFQ will be available on weekdays between 9:00 a.m. to 4:00 p.m. Documents will be sent to Tenderers electronically upon request to procurement@gov.vg with the subject title “Supply and Delivery of One (1) Vactor Truck for the Water and Sewerage Department on Tortola, Virgin Islands.” Tenderers are advised that the destination mailbox is NOT automated to send Tenderers an acknowledgment of receipt and delivery of their request by email. Therefore, tenderers should not assume that their email has been safely received and it is the responsibility of the Tenderer to follow up with the Procurement Coordinator using the contact information below if an acknowledgment of receipt is not received within one (1) day of submission of the e-mail. Under no circumstance will GOVI or the Procurement Unit, Ministry of Finance, be responsible for the non-receipt of documents by the Tenderer.

  Address for Correspondence Only

  Procurement Coordinator Ministry of Finance Procurement Unit

  RFG Place 2nd Floor Road Town, Tortola British Virgin Islands

  Tel: (284) 468-4243/4245

  Email: Procurement@gov.vg

  A virtual pre-tender meeting is scheduled for Wednesday 30th April, 2025 at 10:00 a.m. local time. All prospective tenderers will be notified of the access code and password prior to the meeting. The pre-tender meeting is not mandatory; however, it is recommended that each Tenderer attend. Each Tenderer must be fully informed regarding all existing and expected conditions and matters relating, which might affect the cost of performance of the Contract. Failure to fully assess all associated costs, shall not relieve the Tenderer of the responsibility to properly evaluate the difficulty or cost of successfully performing the Contract