See vacancy notice attached.

Role Summary

The successful applicant will conducts research in addition to implementing and assisting in the coordination of effective legislation, strategic policies for regional affairs as directed by the Permanent Secretary. Serves as desk officer for selected departments on the Ministry’s behalf. Facilitates BVI representation and participation in international and regional organisations.

Main Responsibilities

1. Provide assistance and support to the Permanent Secretary and the Deputy Permanent Secretary in the formulation of policy and administration of the Premier’s Office and its departments to maintain the efficient delivery of services.
2. Conduct research and assist with policy development, analysis and delivery in line with the requirements of the Ministry.
3. Prepare Cabinet Papers, speeches, and statements for the Minister, press releases, and answers to House of Assembly questions as required to assist the Minister.
4. Liaise with local and external persons, agencies and departments in order to respond to the needs of the public.
5. Serve as the Ministry’s subject and Desk Officer for assigned departments.
6. Monitor the implementation of the Government Legislative Agenda and strategic management initiatives to ensure that execution of such initiatives is consistent with original objectives.
7. Represent the Ministry at meetings, workshops, seminars, conferences and other official functions locally and overseas to ensure presence of the Ministry and to represent its interests.  
8. Monitor incoming correspondence to remain current with a wide range of information and to assist with necessary follow-up action.
9. Provide support to government ministries on strategic management to contribute to the overall effectiveness of the Civil Service.
10. Perform any other duties as required by the Permanent Secretary in order to contribute to the effectiveness and efficiency of the Department.

Minimum Qualifications

• Bachelor’s Degree in Business Administration/Management, Public Administration or related field
• Five (5) to seven (7) years working experience in a management capacity
• Excellent knowledge of Government structure, policies and procedures
• Sound knowledge of relevant laws, regulations and policies
• Excellent oral and written communication skills
• Good knowledge of the use of standard office equipment and computer applications
• Sound analytical and decision-making skills
• Sound interpersonal and organisational skills
• Ability to work well under pressure
• Sound supervisory and management skills

Role Summary

The successful applicant will effectively and efficiently manage the day-to-day operations of the Financial Reporting Unit, by ensuring the coalition of financial information, and the preparation and distribution of internal financial statements within the parameters of established legislation, polices and guidelines, and in accordance with Public Service Values.

Main Responsibilities

1. Direct the operations of the Treasury Department’s Financial Reporting Unit to ensure the effective and efficient operation of the unit in support of the Department’s Medium Term Strategy.
2. Develop, communicate and maintain the policies, standards, processes and procedures for the collation of financial data and financial controls to ensure the efficient and effective preparation and distribution of financial reports. 
3. Monitor compliance programmes and systems to ensure their effectiveness. 
4. Manage the monthly closing processes including reconciliations and analysis of related accounts. 
5. Evaluate and analyse financial data in order to make financial projections, and to provide guidance and advice to management.
6. Supervise international accounting and issues identification and resolution. 
7. Perform continuous assessment of the close process and process re-engineering to reduce the timing to close the financial period. 
8. Support the month end and year end cycle closure to ensure the efficient and effective operation of the Department.
9. Maintain financial reports and related documentation to ensure the efficient and effective operation of the Department.
10. Prepare financial reports on a monthly, quarterly and annual basis in accordance with the established legislation, policies and to support financial planning activities.  
11. Stay current on the latest financial accounting, compliance and reporting international standards, trends and best practices.
12. Serve as point of contact, and provide advice to management and employees on financial reporting requirements and standards.    
13. Assists with the preparation of the Department’s annual budget so that accurate and realistic goals and constraints are set for the business unit.
14. Attend meetings, workshops and training sessions as instructed to ensure awareness of any change in policies or procedures which may be relevant to the role.
15. Supervise and direct the work activities of assigned personnel.
16. Coordinate and conduct training of assigned personnel to ensure understanding of established accounting regulations, policies, processes, procedures and systems.
17. Monitor and evaluate the performance of assigned personnel in accordance with the formal Performance Management Programme; and mentors to support performance improvement where necessary. 
18. Perform any other duties as required by Supervisor or any other senior officers in order to contribute to the effectiveness and efficiency of the unit.

Minimum Qualifications

• Bachelor’s degree in Accounting or related field, from an accredited institution 
• Five (5) years’ working experience inclusive of supervisory experience
• Professional certification - CPA, ACCA or equivalent certification preferred 
• Sound knowledge of Government structure, policies and procedures
• Sound knowledge of applicable policies, regulations and laws
• Expert knowledge of financial reporting procedures and standards
• Excellent knowledge of accountancy principles and procedures
• Excellent knowledge of JD Edwards Accounting Software
• Excellent analytical and decision making skills 
• Sound knowledge of the use of standard office equipment and computer applications
• Sound knowledge of computer programmes used for analysis and databases
• Sound knowledge of business management and accounting
• Sound oral and written communication skills
• Sound organisational and  interpersonal skills
• Sound decision making and problem solving skills
• Ability to work well under pressure
• Sound supervisory and management skills

Role Summary

The successful applicant will provide secretarial and administrative support in an efficient and effective manner to ensure professional customer service is provided to the department and to the public.

Main Responsibilities

1. Ensure the smooth and efficient operation of the department through administrative and/or secretarial support.
2. Answer, screen and transfer calls appropriately, record messages and distribute to officers.
3. Provide professional frontline service to clients.
4. Administer and maintain systems and records ensuring the security of data.
5. Coordinate meetings and events, attend, record and report minutes as required.
6. Maintain records relevant to the specific department and also keep filing up to date so that complete records are available for reference.
7. Assist with research as required. 8. Draft and type correspondence and proof-read various documents ensuring accuracy.
8. Provide clerical support by completing all photocopying, scanning, binding and typing in a timely manner to facilitate the effectiveness and efficiency of the Ministry/Department.
9. Assist with managing boundary investigations including site visits, liaising with the survey department, relevant parties and prepare and maintain boundary investigation files and electronic database.
10. Ensure the smooth and efficient operation of the Land Registry Unit by:
    
    1. Examining in detail applications presented for registration, answer queries from customers and assist them  will applications and searches.
    2. Registering all documents submitted for registration  
    3. Managing boundary investigations, including: scheduling site visits, liaising with the Survey department / relevant parties and prepare and maintain boundary investigation files and electronic database
    4. Preparing monthly reports of transfers / transmissions

     11. Performs any other related duties as required by Supervisor or any other senior officer in order to contribute to the effectiveness and efficiency of the department.

Minimum Qualifications

• High School Diploma or equivalency 
• Five (5) years’ experience in a related field 
• Typing speed 35-45 wpm
• Sound knowledge of Government structure, policies and procedures 
• Sound knowledge of the use of standard office equipment and computer applications 
• Sound oral and written communication skills
• Sound interpersonal and organisational skills 
• Ability to work well under pressure