A record, in archival terms, is a document regardless of form or medium created, maintained and used by an organization, or individual in pursuance of legal obligations or in the transaction of business, of which it forms a part or provides evidence.
A building specially designed or adapted for the low-cost storage and maintenance of semi-current records pending their ultimate destruction or transfer to an Archives repository.

An Apostille is the legalisation of public documents.  It is a certificate issued by competent authority of the State (such as Deputy Governor), which certifies the authenticity of the signature, the capacity in which the person signing the document has acted and, where appropriate, the identity of the seal or stamp which it bears.

Internal vacancies are open only to persons who are currently employed by the Government of the Virgin Islands. Public officers may only apply to internal vacancy notices. Persons not working for the Government of the Virgin Islands are considered external candidates are not eligible for internal vacancies.

Business Continuity is more than just "disaster recovery"b it is about prevention of loss, and preparing of loss, and preparing or disruptive incidents that may cripple an organization's functionality which may lead to the temporary or permanent business closure.  A Business Continuity Management Survey conducted in 2013 in association with the British standards Institution (BSI) indicated that the average cost to manage in UK organizations that were asffected by the snow of early 2013 was approximately US $80,000.  The most common effects of this disruption were staff being unable to report to work due to travel difficulties or closures in school/ childcare, and business meeting cancelled.  A Business Continuity Plan can help can help when faced with these kinds of distruption.  Business Sector Plan templates are available on the Department's website at www.bviddm.com

The Department of Disaster Management offers training in Business Continuity and Recovery Planning to local business.  The H.Lavity Stoutt Community College also offers annual training in Business Continuity Management.

 

A conflict of interest is any situation where an individual’s private interests may be incompatible or in conflict with their public service responsibilities. A conflict of interest could occur when an individual/company could benefit from their relationship with a public officer. For example, an employee whose brother owns a large construction company is assigned as the lead for a project to select a company to build a courthouse. The brother is interested in the contract. In this case, the employee must report this potential conflict of interest to their manager in order for a resolution to be found. If a real or potential conflict is determined, the activity may be curtailed, modified or stopped in order to resolve the conflict.

The Hazard Vulnerability Assessment Report primarily assesses the "susceptibility" of an area to a hazard.  When sufficient information is available on the intensity and likelihood of such an event occurring, an indication of the level of "risk" is provided and recommendations are documented to guide angle of ut and to help reduce level of risk as much as poissible.  The information provided in the hazard Vulnerability Assessment Report is as inclusive as possible enabling individuals to Validate their own assesment.

This report contains high level assessments of hazards relating to some natural or man-made events that man-made events that may affect this property. The report is based on geological mapping and scientific models.  The report does not replace a site investigation or an emegineering report.  The purpose of the hazard report is to provide a better understanding of the hazrads that may affect a property.

HVAs can be requested by Planning Authority, the Town and Country Planning Department or individual.  Applicants can collect a form from the DDM office in MacNamara or download the Application Form from DDM's website (http://bviddm.com/document-center/HVA%20Form.pdf)

The cost for private development is US$75.00 and $250.00 for commercial development.  The report will be completed within four (4 weeks) of submittal to the DDM. If further time is needed due to insufficient information or other defined reasons, the applicant will be contacted.  For further information, please contact the Senior Technical Planning Manager at (284) 468-4200.

The National Disaster Management Plan (NDMP) is a framework that promotes centralized coordination, control and effective collaboration in preparing for and providing immediate responses to the impact of Various hazards.  The NDMP addresses the short and long term objectives of the National Emergency Organization (NEO),  It is continuously strengthened and expand in its scope, content, memebership composition, administrative and policy guidelines, rescue, relief and recovery procedures, and in Regional and International relationships with similar organizations.

The NDMP has six (6) main parts.

  1. Base Plan (BP)
  2. Reponse Function Annexes (RF)
  3. Support Function Annexes (SF)
  4. Hazard Incident Annexes (HI)
  5. Specific Plans Annexes (SP)
  6. Mutual Aid Agreements Annexes (MA)

Simulation exercises are held frequeently to test the National Disaster Management Plan and the associated Annexes (MA)

 

 

 

In more recent times referred to as RIM (Records and Information Management), it is that area of general administrative management concerned with achieving economy and efficiency in the creation, maintenance, use and disposal of records of an organisation; and making the information contained in those records available in support of the business of that organisation.

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